6270

USE OF DISTRICT CREDIT CARDS

The Phoenix Central School District will issue credit cards in its name to the Purchasing Agent for the use of its officers and designated employees for authorized expenses.  A list of authorized credit cards and maximum credit limit will be established annually at the reorganization meeting.  The credit cards shall be locked in a secure place as determined by the Superintendent.

Personnel must have a requisition approved by the Administrator and Purchasing Agent; must sign the District Credit Card Sign-Out form; and obtain the Superintendent’s approval/signature prior to its use.  The credit cards will only be used for official school purchases of goods and services that require a credit card and do not accept other payment methods.

Signed, detailed receipts will be attached to the credit card statement.  Expenses incurred on each credit card shall be paid in such a manner as to avoid interest charges.

Any individual who makes an unauthorized purchases with the School District credit card shall be required to reimburse the School District for the purchase.  Improper or unauthorized use of the Phoenix Central School District credit card could result in discipline up to and including termination of employment and the placing of criminal charges.

 

Adoption date: 6/12/06

 

 

 

 

 

 

 

PHOENIX CENTRAL SCHOOL DISTRICT

District Credit Card

Sign-Out

 

Card Type ___________________________ Card Number: ___________ (last 4 digits)

 

Vendor: _______________________________ (attached approved Requisition)

 

I, (print name) __________________________________ am in receipt of the Phoenix Central School District credit card described above.  I understand that the card only be used for official purposes and shall not be used for personal use.  I will sign and submit detailed receipts for any and all charges.  Improper or unauthorized use of the Phoenix CSD credit card could result in discipline up to and including termination of employment and the placing of criminal charges.

 

_____________________________________________________________________

Signature (user)                                                                        Date                             

 

_____________________________________________________________________

Superintendent’s Signature (or designee)                                 Date                             

(must be different than above user)

………………………………………………………………………………………………………

OFFICE USE:

            Date Card Returned: __________________ Received By: ________________

……………………………………………………………………………………………………..

 

Adopted On: